Office of the Vice Provost for Student Affairs
KU Parent Association

June/July 2018 Newsletter

In this issue:

Part Time Job Fair
All Sports Combo Ticket
Student Housing Information
Watkins Health Services Information
Student Financial Aid Final Steps
Important Student Account Services Information
Mental Health Information
Jayhawks Give a Flock and Hawk Week
Making Changes to the Fall Semester Class Schedule
Family Day
Dining Services Information
Advising Information and Dates
Academic Support Resources For Your Student
Quick Information
Selected Dates

KU Parent Assistance Telephone Number 785-864-5872
View this newsletter online.

Part Time Job Fair

The University Career Center hosts a Part-Time Job Fair each August. The job fair includes on-campus departments and off-campus employers who hire KU students. This year's fair will be held at the 4th floor lobby in the Kansas Union on Monday, August 20, 2018 from 9:00 a.m. to 4:00 p.m. Each employer will have an assigned table where they meet students to hand out information, take applications for current openings, or direct students to apply on-line for positions. Get more information.

Student All Sports Combo Ticket

Get your Student All Sports Combo Today!

Don’t forget to sign up for your All Sports Combo when enrolling for the fall semester. Click on optional fees and select All Sports Combo. The cost is $155 and will be added to your student’s tuition bill. Students will receive tickets to all 6 home football games and men’s basketball games. Students can purchase the All Sports Combo online through the University’s Enroll & Pay website until August 23^rd.

For more information visit kuathletics.com/studenttickets or call the KU Athletics Ticket Office at 800-34-HAWKS.

Student Housing Information
Student Housing Move-in  

We’re excited you’re beginning your Jayhawk career with us! Check our move-in website for the information you need. Before you leave home, remember to print a “boarding pass” for your car and observe your arrival time. Maps are also given for each community’s move in. On move-in day, ignore your GPS and follow the map -- some streets are designated as one-way and other streets are blocked during move in.

After move-in, you may want a calendar for the next school year. This calendar includes dates for changing dining plans, winter and spring breaks and more. Look at the page tabs to choose the semester you want to see. We look forward to having your student at KU! Rock Chalk!   

Students move in early and join Jay Squad  
KU Student Housing welcomes residents who want to move in before the official move-in day. You may be a returning resident or first-year student -- just submit your information online to join Jay Squad.   Jay Squad member benefits…

All Jay Squad members may move in early for free. Move-in day for volunteers will be Aug. 15 and they will attend a brief training session that day.
Participants who fulfill their shift are eligible for one of three $500 room credits on their student housing account.
T-shirt and free food.
A chance to meet new people and begin building a community of Jayhawks.

Roommate Agreements
 Once your student has moved in, the adjustment to college, academics and roommates begins. We want to help with successful roommate communication and as part of that, residence life staff members ask your student to complete a Roommate Agreement. Roommates discuss expectations for sharing their space — including studying, quiet time, visitors, borrowing items, and safety. As you visit with your student, ask about the Roommate Agreement and encourage your student to be open and honest with new roommates.

Watkins Health Services Information
Mandatory Alcohol Education

KU requires alcohol education for all newly enrolled, degree seeking students under the age of 21 as of August 1 of the academic year. Students receive instructions via email on how to access the AlcoholEdu course that is available starting July 27. Any KU student can voluntarily take the course.  

Deadlines are as follows:

August 17 - Deadline to complete Part 1 (takes about 2 hours to complete). Students receive an email notification from AlcoholEdu when Part 2 is available.
October 5 - Deadline to complete Part 2 (takes about 15 minutes to complete). Failure to complete both parts of the course by the deadlines will result in a hold on a student’s record that will prevent enrollment for the next semester.

For best results in accessing the program, Chrome or Firefox is preferred over Internet Explorer or other web browsers. For complete instructions, or if you have questions about this course or KU’s Mandatory Alcohol Education Policy, visit the Alcohol and KU website.

Advice from Watkins Health Services (WHS)
Ensure your Jayhawk has a smooth transition to campus this fall by adhering to KU’s Immunization Compliance Policy and talking to your student about their health insurance coverage.

All newly enrolled or re-enrolled students born on or after January 1, 1957, must show proof of two vaccinations for Measles, Mumps & Rubella (MMR). Additionally, all students living in university-owned group housing are required to be vaccinated for meningitis. For more information visit the Policy Compliance page on our website.
WHS, conveniently located on campus, provides comprehensive medical care to keep your student healthy. Be sure to secure a health insurance card to send with your student when they leave home for college. We recommend contacting your insurance company to confirm if WHS is considered an in-network plan, verify coverage for specific services and identify co-pays and deductibles. For even more tips, we encourage you download the Parents’ To‐Do List on the Parents page of our website.
NEW – Through the secure WHS patient portal, your student can easily upload their immunization records and current insurance card. Once your student has enrolled, they can access their portal account using their KU login.

Important Student Account Services Information
Tuition Invoices & Refunds for Fall 2018:
Students are currently enrolling for the fall semester. Tuition rates reflected on the student account are rates for the 2017-2018 academic year. Rates for 2018-2019 were approved in late June; thus, any adjustments due to the rate increase should be updated in Enroll and Pay by August 1.

If you are interested in a payment plan, Tuition Management Services (TMS) offers a two, three and four month payment plan with plans beginning in July. The deadline to sign up for a payment plan for fall is September 15th. The last payment is due October 1st. The fee for setting up a payment plan is $45. More information can be found at our website.

Refunds:
If your student has not signed up for direct deposit, please encourage them to do so. This is not just for students receiving excess financial aid. Over their career at KU, many students receive refunds for dropped hours, changes in housing contracts, etc. By receiving their refunds via direct deposit, they receive the money faster and it is more reliable than the postal service. Many students move without updating their address and this delays the refund reaching the student.

Parents with PLUS loans may also sign up for direct deposit by completing this form.

Payments:
Payments made by electronic check incur no additional service fee. Electronic checks require the routing number and account number of the checking or savings account. Payments made by credit and debit cards incur a 2.85% convenience charge - an increase over the previous percentage. The actual amount of the convenience charge will be displayed before finalizing the payment. International students may also use Flywire to manage payments.

Students who pay online themselves will be taken to the TouchNet secure site when they click on the “Pay Tuition, Housing and Other Charges” button in Enroll & Pay. They can then make a payment as usual.

Students who have someone else pay on their behalf have extra steps. If the student has not established a delegate, they must first set up a delegate. The second step is to set up payment delegates, people authorized to pay electronically on their behalf. To avoid confusion, students should create payment delegate authorization before the next payment is due. This step can only be completed by the student and can be revoked by the student at any time. Payment delegates receive an email notifying them as soon as they have been authorized in TouchNet. When transferring from Enroll & Pay, these delegates will then need to log in to TouchNet to make a payment using this new authorization.

Please Note: Enroll & Pay and TouchNet are separate systems and individuals who currently are authorized to pay on a student’s behalf will need to have a new payment delegate profile set up through the TouchNet system, even if they have delegate status in Enroll & Pay.

Resources
A complete list payment options and additional information can be found on the Student Account Services website
As always, staff are able to address questions. Email can be directed to:
KU (Lawrence and Edwards Campus)
Or go online:
Student Account Services - Lawrence/Edwards

Mental Health Away from Home
Anxiety and depression are the most common mental health disorders reported by college students according to the American College Health Association. Here are some tips to help your student reduce stress.

It is critical for students to become as independent as possible with basic life skills before coming to college.
Even good change can be stressful.
Make sure your student can handle taking their medication and getting refills on their own.

Counseling and Psychological Services (CAPS) on campus helps students with issues related to adjusting to college and other psychological, interpersonal, and family problems. They also offer an 8 hour training in Mental Health First Aid for Higher Education to give peers as well as faculty and staff the skills to help someone who is experiencing a mental health crisis. It is similar to CPR training which helps a person with no clinical training assistant an individual. For more information on all the services offered by CAPS visit online.

Jayhawks Give a Flock and Hawk Week
On Saturday August 18th the Sexual Assault Prevention & Education Center (SAPEC) is providing the evidence based Bystander Intervention training to all incoming students. You can learn more about this outstanding program.

Hawk Week is not just for students new to KU. Hawk Week offers something for all KU students. Hawk Week runs from August 16-26 with programs designed to support campus life. For more information on Hawk Week visit online.

Making Changes to the Fall Semester Class Schedule
All students returning to KU may change their enrollment for the fall semester during the summer.

New first-time, full-time freshmen schedule changes will reopened on August 6th at 8am. Transfer students have add/swap access after their orientation and that lasts all the way through the summer. All students can change their enrollment without penalty up until midnight of August 24th this year.

If you have questions, contact the Office of the University Registrar at 785-864-4423 or email registrar@ku.edu. Additionally, your student can give you Delegate Access and you can check on their class schedule that way.

Family Day
Family Day is set for September 15th. KU Football will play Rutgers at 11a.m. in David Booth Kansas Memorial Stadium. Discounted tickets can be purchased for $20 with promo code “KUFAM18” online. More information about Family Day is online.

Dining Services Has Student Jobs
Encourage your student to come back to a campus job next fall!
Does your student need an on campus job for the upcoming semester that will allow them the opportunity to make friends, move into the residence halls early, earn scholarships & save money on food? KU Dining is the place to be! We are looking for some great people to join our team. Pay starts at $9.50 per hour with the ability to grow throughout their time at KU. Please visit our website at union.ku.edu/jobs to learn more about our exciting openings. Then share the link with your student so that they can apply.

Undergraduate Advising Center Drop-In Hours
Summer Drop-In Advising Hours:
Monday – Friday 9 a.m. – 11:30 a.m.
We also encourage students to reach out to their advisors via email.

Fall Semester Drop-In hours:
Regular Advising Drop-In Hours resume on August 16th 8 a.m. – 4:30 p.m.

Advising Dates to Remember
First Two Weeks of School: What to Know!
Monday, August 6th –
• Access to enrollment system opens back up for Fall 2018 schedule changes.
Monday, August 20th – Friday, August 24th –
• Access to enrollment system opens back up for Fall 2018 schedule changes.
Monday, August 6th –
•  100% refund period
•  Schedule Changes - no permission needed, can be done online in Enroll & Pay!
•  We always recommend that students “SWAP” a course before they drop one
Saturday, August 25th –
•  50% refund period begins
•  Permission now required to make add/swap changes to student schedules.
Monday, September 10th –
•  Last day to withdraw from a class and not receive a “W” on their transcript
Monday, September 17th –
•  Last day of the 50% refund period
•  Last day to add/swap courses in Fall student schedules
Wednesday, November 14th –
•  Last day to withdraw from a course or withdraw from KU

Academic Support Resources For Your Student
Student Access Services (SAS)
Does your student have a disability and need academic accommodations? Students may request academic accommodations online. Once an application (and documentation) has been received, an access specialist will contact the student for an initial appointment regarding their application. For more information, visit online. Questions? Call 785-864-4064 or email: achieve@ku.edu

Tutoring Services
Does your student need a tutor for the Fall semester? Students can pre-register for tutoring this Fall 2018! Why pre-register? Pre-registration enables students to view and select tutor groups during a 48-hour window before students who did not pre-register. For more information and to pre-register, visit online.

Supplemental Instruction (SI) Program
SI provides FREE peer-facilitated study sessions and office hours for students enrolled in specific classes on campus. SI sessions and office hours allow students in the course to review challenging material, connect with classmates, and address effective study strategies. Visit online for the Fall 2018 course list!

Time Management Resources
Looking for some Time Management tools for your student? The Academic Achievement and Access Center has a variety of tools and success guides to help your student manage their time in college! Get semester planners, weekly schedules and more!

Quick Information
Student Advocate Parent Perspective
The most current Parent Perspective of Student Advocate, formerly Student Health 101, may be found online. You’re also invited to read the accompanying Student Health 101 issue for students.

Sexual Violence Training Preview
KU requires every student to take an online sexual violence prevention training program called Think About It. You may preview the training online. Enter the Special Access Code of KUparent2018

Common Book
The Common Book for 2018 is Create Dangerously: The Immigrant Artist at Work by Edwidge Danticat. The author will be on campus on September 6th at 7p.m. at the Lied Center to deliver the 2018-19 Common Book Talk.

SELECTED IMPORTANT KU DATES
August 20	Fall 2018 Term begins
September 3	Labor Day, No classes and Offices closed
September 15	Family Day
September 29	Homecoming
October 13-16	Fall Break, No classes and Offices open
November 21-25	Thanksgiving Break (Offices open on Wednesday, no classes)
December 10 – 14	Final Exams
January 22, 2019	Spring 2019 Term begins
March 11 -17	Spring Break
May 13 -17	Finals
May 19	2019 Commencement

IMPORTANT KU PHONE NUMBERS
Parent Assistance Line 785-864-5872
Student Affairs 785-864-4060
CLAS Student Academic Services 785-864-3500
KU Information Center 785-864-3506
Student Account Services (formerly Bursar’sOffice) 785-864-3322
Counseling & Psychological Services 785-864-2277
Financial Aid & Scholarships 785-864-4700
KU Student Housing 785-864-4560
Office of University Registrar 785-864-4422
Student Health Services 785-864-9500
IT Information 785-864-8080
Legal Services for Students 785-864-5665

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